Shipping Operations Coordinator, Singapore

Clearlake Shipping Pte Ltd

Shipping Operations Coordinator, Singapore

Clearlake Shipping Pte Ltd

Job Nature: Permanent

Position Level: Entry Level, Experienced

Job Category: Transportation/Shipping, Maritime, Clerical/Admin, Office Operations

Qualification: Diploma, Bachelor's / Honours

Overview of Role

The position reports directly to Head of Shipping Operations, and is located in our Singapore office. He/she will work closely with the Chartering department and Cargo Operations to provide day-to-day operational support for shipping operation of Dirty Petroleum Products and Clean Petroleum Products for our time-chartered fleet.


Main Responsibilities

Manage administration of commercial operations:

  • Liaising with corporate team and counterpart on Know-Your-Client matters.
  • Input details in CMS to ensure invoices can be processed effectively.
  • Follow up with counterparty and ensure that Freight is received in timely manner.
  • Liaise with accounts and counterparties to process receivables / payables invoices.
  • Liaise with accounts for internal invoices between Gunvor and Clearlake.
  • Update bunker nomination spreadsheet for monitoring fee payment to them.
  • Liaise with Port Disbursement-Desk on agency codes and ensure that Port Disbursement are linked to the Gunvor Operational System (IMOS).
  • Ensure that ops have entered all information promptly into Operational Systems (IMOS) in timely fashion and that adequate records are kept in G Docs to meet the company’s legal and fiscal obligations.
  • Liaise with claims department to ensure that necessary documents for interim port calculations and other claims (speed up / slow steam / waiting time / heating costs / purging costs / charterer’s expenses etc.) are given to claims department.
  • Any other ad-hoc tasks as assigned by supervisor


Candidate Profile

  • Min Diploma in Maritime or relevant qualification (entry level candidates welcome to apply)
  • Strong proficiency in MS word
  • Self-motivated and able to work independently and a team player
  • Good verbal and written communication skills
  • Meticulous, proactive, analytical and resilient
  • Ability to work under pressure


Company Overview

Gunvor Group is one of the world’s largest independent commodities trading houses by turnover, creating logistics solutions that safely and efficiently move physical energy from where it is sourced and stored to where it is demanded most. With strategic investments in energy infrastructure—refineries, pipelines, storage, terminals, mining and upstream — Gunvor further generates sustainable value across the global supply chain for its customers. Founded in 2000, Gunvor reported revenues of $63 billion (USD) on volumes of 184 million MT in 2017.
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